Yunli (Ticket Easy Pass) helps Staples to implement its financial intelligence system

In the context of the global digitalization wave, data is constantly integrated into all aspects of life and production, and digitalization is becoming a new growth point and new driving force for China’s economy. Yunli (Ticket Easy Pass), the pioneer and leader of enterprise collaborative services in the field of digital economy, joins hands with Staples, the world’s leading office supply company, to jointly create an efficient and transparent financial supply chain system, and promote the implementation of Staples’ financial intelligence system! Help Staples achieve cost reduction and efficiency, and become a pioneer enterprise led by digital intelligence!

Mr. He Jun, vice-president of finance at Staples, said: "The ultimate goal of Staples’ digital innovation is to further improve the operational efficiency of its partners, with value creation as the core and empowering the business as the principle. On the road of digital transformation, Yunli’s excellent product strength and quality services have been helping Staples’ supply chain business to thrive."

Traditional procurement processes face digital transformation challenges

As the first office supply service provider in the industry to serve the whole country, Staples and its suppliers are prone to problems such as large reconciliation workload, low efficiency, and difficult monitoring of the whole order process based on the traditional supply chain procurement process, which hinders its progress in the digital age. Through digital settlement and collaborative products to open up communication barriers, upgrade automated invoicing systems, and improve business processing efficiency are Staples’ practical needs and expectations.

After a long period of research and rigorous selection, Staples has reached a strategic cooperation with Yunli (Ticket Easy Pass) in the global Enterprise Services field. In the upgrade of the digital financial supply chain system, step by step, from pilot operation to iterative optimization, and in the process of upgrading, the system is continuously promoted in the form of accelerated jogging.

Through solutions such as import and sales ticket tax management and supply chain settlement collaboration, Staples is helped to establish a digital intelligent supply chain system, achieve information connection, automatic decision-making, automatic adjustment, and whole-process optimization, effectively avoid fiscal and tax risks, improve efficiency, reduce fees and reduce taxes, and fully realize upstream and downstream coordination.

03 Deeply empower the value of the whole process of business collaboration supply chain

With the help of the Ticket EasyPass Settlement Collaboration Platform, Staples has achieved all-round management of orders from procurement, settlement, invoicing, billing, and payment, from the electronicization of invoicing and settlement to the electronicization of comprehensive transaction processes, ultimately achieving efficient business collaboration and value enhancement throughout the supply chain.

Value 1 Direct invoicing compliance Efficient

Using the "Settlement Collaboration Platform", Staples’ thousands of suppliers can receive the settlement data pushed by VP (Staples Supplier Settlement System) in a timely and accurate manner, and realize one-click issuance of online reconciliation invoices. The function of automatic ticket opening and matching tax classification codes avoids split errors, avoids staggering, reduces communication costs, realizes account matching, reduces costs and increases efficiency, and ensures efficient corporate invoicing compliance.

After using the collaborative platform to directly connect invoicing, the overall processing efficiency of bills increased by 80%, the single invoicing operation time was reduced by about 45 minutes year-on-year, and the probability of refund was reduced by 5% year-on-year, almost reaching 0 refunds.

Funding issues often have a direct impact on the health of the supply chain. For Staples, focusing on business digitalization is not only an important measure for its own development, but also a strategic deployment that reflects Staples’ business philosophy of integrity and win-win, and ensures the smooth development of partners’ business upstream and downstream in the supply chain.

Through the cooperative invoicing of Ticket Easy Pass settlement, the reconciliation information is confirmed online, and the invoicing information is reviewed in advance, the settlement efficiency is greatly improved, and the payment cycle of suppliers is greatly shortened. Through the Yunli (Ticket Easy Pass) digital platform, the transaction process of purchasers and suppliers is maintained, the financial pressure of suppliers is reduced, the overall supply is guaranteed to operate smoothly in a healthy and coordinated environment, and the last mile of settlement between Staples and upstream and downstream partners is connected.

Value 3 Smooth transition ticket electronic

The electronic issuance of special tickets has become the trend of the times. The Ticket Easy Pass Settlement Coordination Platform is the first batch of third-party platforms for the issuance of electronic special tickets approved by the national tax, and has obtained the filing of electronic invoices from 36 provincial tax bureaus across the country. When suppliers issue electronic invoices through the settlement coordination platform, Staples can receive the invoices, and the invoices and business orders are automatically matched without sending them. The system supports the invoicing requirements after the electronic issuance of special tickets. Under the special phone policy, Ticket Easy Pass can quickly iteratively meet the invoicing needs of suppliers, helping Staples to calmly cope with the trend of electronic issuance of special tickets.

By upgrading the traditional offline settlement model to online collaboration, Staples has reinvented its financial business data collection process, and realized the whole process information display of orders from procurement, settlement, invoicing, billing, and payment. This has laid the foundation for the comprehensive accumulation, fast processing, and real-time sharing of financial information, forming the transition from accounting to management.

Yunlianpin Yitong settlement collaboration platform, the whole process of order, return order, acceptance order, and settlement invoice data can be seen and traced. Through system construction and data analytics functions, we will build a financial "big data center" for Staples to help enterprises better perceive the economic and operating laws behind financial data, and completely subvert the transformation of decision-making based on experience into decision-making based on data insight.

04 Focus on collaborative connectivity to welcome the new digital future

Over the past 6 years, Yunli has successfully served more than 150 Fortune 500 companies, connected more than 1 million upstream and downstream suppliers, the cumulative transaction amount exceeded 20 trillion yuan, and technology empowered Walmart, McDonald’s, Vanke and other retail, real estate and other industry giants to achieve upstream and downstream enterprise collaboration and electronic ticket, boosting the construction of fiscal and taxation information.

The tide of digital transformation is unstoppable, Yunli is willing to work closely with Staples, continue to coordinate the entire supply chain system with a big picture view, provide accurate data support and high-quality services for the settlement process through the blessing of technology, and join hands with Staples, win-win growth, and jointly meet the new future of China’s industrial digitalization!